Civil Registry Office (DBSB)
Objective and tasks of the Civil Registry office (Dienst Burgerlijke Stand en Bevolkingsregister -DBSB)
The purpose of the registers of civil status and of the personal records database is to have reliable data that serve as the source and base for the provision of information about individuals. All organizations with a government function are basically required to get the information they need about people when doing their work, from the civil registry. Using data from the civil register has as result that the same, reliable, personal information is used within all organization. The DBSB must ensure that the information in its database is accurate, complete and current.
Based on the foregoing, the objective of the DBSB is as follows:
The DBSB is responsible for:
- Ensuring a proper person registration and provision of personal information on behalf of the government, semi-government organizations and citizens;
- Record events in deeds (legal acts / legal facts) which relate to the civil status of persons and that took place in Aruba;
- The use of the registers to provide efficient high-quality personal data and the making and issuing of a variety of documents;
- To prepare, coordinate and carry out periodically occurring elections for the Parliament as well as referendums, which politically, are highly sensitive processes.
The DBSB is a government service organization and as such is mainly product-oriented. The products of the DBSB can be distinguished in;
- Complex products that come about after a fairly long procedure, whereby broader interpretation is possible and often necessary (such as acts of civil registry and a person list);
- Standard products that can be achieved rapidly by means of the execution of a standard procedure. Examples of standard products are passport and extract from the civil registry (certificate of residence).
Almost all the processes in the DBSB lead to the delivery of a product. In addition, there is always data processing.
The tasks of the DBSB include:
- Processing declarations of births, recognitions and death;
- Recording and handling of matrimonial matters and the registration of divorce cases;
- Performing civil marriages;
- Carrying out mutations in the civil registry;
- Creating and management of person lists;
- Applying IPR matters (International Private Law);
- Providing information from the civil registry;
- Issuing passports, identity documents and extracts;
- Preparing, coordinating and executing Parliamentary elections and possible referendums;
- Developing legislation and regulations in the area of specific civil affairs and issues.
- Developing policy principles and policies on specific civil affairs issues.